Meeting Room Policy

1. The library and its organizations and programs have first priority for the meeting room. All community groups and organizations may reserve the space on a first-come, first-served basis.
2. The meeting room is reserved for the use of the community and non-profit organizations only.
3. Meeting rooms are not available to non-library groups or individuals for promoting or selling services or products, fundraising, for-profit classes, or private social functions. Meetings shall be open to the public, and no admission, attendance charge or required donation may be assessed by a non-library group.
4. The library may permit presenters at library-sponsored programs to sell merchandise related to their program, and a library-sponsored program may have a registration charge, to reduce the cost of the program to the library.
5. The library makes no endorsement, express or implied, of any non-library event held in the meeting room; publicity for such events must include a disclaimer to this effect.
6. The board and library staff do not assume any liability for groups or individuals attending any meeting or program in the library.
7. Attendance may be no more than the maximum certified by the occupancy limit for the room.
8. Smoking, alcohol, food and beverages are not permitted, except at library-sponsored events or with prior approval of the library board.
9. No signs, posters, displays or decorations may be attached to the walls.
10. Groups set up their own chairs and must clean up, returning the room to the condition in which they found it.
11. Telephone use is limited to emergencies: no long-distance or collect calls, and no personal calls unrelated to the meeting.
12. Leave the fan on automatic. When leaving, set the thermostat at 68° (heat) or 74° (cool). Do not turn it off.
13. Check the restrooms: make sure toilets are flushed and restroom lights are off.
14. Leave chairs stacked along the wall of the meeting room, taking care not to scrape the wall.
15. Groups are responsible for damage to the library facility and property, including furniture, carpeting and borrowed equipment.
16. If your group no longer needs the room on the reserved day, please call and cancel so another group can use it.
17. Turn off all the lights when you leave.
18. If you have any problems with the room or equipment, please let staff know.

Equipment available

• 85-inch smart TV
• 4 round tables and 4 card tables
• 64 chairs and 8 long folding tables
• Blackboard, bulletin board and podium
• Overhead projector and easel

Request the meeting room